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Administration Assistant

PI Recruitment Jobs


Posted by: PI Recruitment
View all jobs from PI Recruitment
Address: Bishop House,
48 Carden Place
Aberdeen
AB10 1UP
Contact Details: 01224 639350
Date Posted 22nd Aug 2008
Reference Code: SFE 12454
View Since Posting: 86
Salary: 8.00 per hour
Vacancy Location: Aberdeen
Full Description:
This is an exceptional opportunity to work for world class organisation. Our client specialising in providing offshore fabrication, manpower services, project management and the manufacture of well service and packaged equipment.

 Ensure all telephone calls are answered in a polite and timely
manner.
 Sort out mail on a daily basis in/out.
 Maintain general job filing of on-site timesheets, delivery notes and
anything else requested.
 File Delivery Notes of Purchase Order on a daily basis and match up
to receipt of invoice.
 Clock cards ready for following week
 Employee/contractor resource list kept up to date
 Input workshop timesheets into Focalpoint on a daily basis.
 Employees holidays and absences to be noted on clock cards for
accounts by Tuesday noon (weekly)
 Daily back-up tape
 Input consignment stock
 Scanning of signed delivery notes into job folder and entering date
into Focalpoint
 Maintain holiday register
 This list of duties is not exhaustive and may change at any time
 Be familiar with all the companies processes and procedures
 Abide by all company policies
 Assist during audits when required
 Comply at all times with Company’s Improvement Report Program
 Comply at all times with companies Health & Safety at Work
requirements
 Maintain a culture of Health & Safety excellence throughout the
business
 Abide by and assist with the risk assessment program
 Undertake Health & Safety training when requested
 Ensure any accidents and incidents are correctly reported including
RIDDOR
 Assist during safety investigations when requested

The ideal Candidate will be;

 Confident, communicative and enthusiastic
 Customer focussed
 Sound IT skills